Illinois Association of Hunting Preserves Home Page

Contact Info

Registered Agent
Terry Musser
Illinois Dept. of Natural Resources
One Natural Resources Way
Springfield, IL 62702-1271
Location
Illinois Hunting & Outdoor Sports Association
Bill Schroeder, Treasurer
PO Box 141
Dundee, IL 60118-0141
Phone/Fax
(847) 426-4711
(847) 493-9555 Cell
(847) 741-8157 Fax
Email
bschroeder@mcgrawwildlife.org

Bylaws of the Illinois Hunting and Outdoor Sports Association

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ARTICLE I - MEMBERSHIP

Section 1 - Membership shall be open to any person, club or organization with an interest in the hunting preserve, game bird husbandry or outfitting industries.

ARTICLE II - MEETINGS

Section 1 - The annual meeting of the members of the Illinois Hunting and Outdoor Sports Association shall be held each year on the date fixed by the president. Special meetings may be called by the president or by the board of directors.

Section 2 - Notice of time and place of all meetings shall be given at least one week in advance. Anything in these Bylaws to the contrary notwithstanding, notice of any special meeting of the board need not be given to any member if such notice shall be waived by him in writing or by e-mail, before, at, or after the meeting, or if such member shall be present at the meeting.

Section 3 - Members present shall constitute a quorum at the duly authorized annual meeting or any special meeting.

ARTICLE III - OFFICERS

Section 1 - The officers of the Association shall be a president, a vice-president for hunting preserve affairs, a vice-president for game bird husbandry affairs, and a vice-president for outfitting affairs, secretary, and treasurer, and shall be elected by the members at the annual meeting.

Section 2 - Officers shall be elected from members in good standing and shall serve until the next annual meeting, or until their successors are elected and shall have qualified.

Section 3 - The president shall preside at all meetings of the Association and shall perform such other duties as may be prescribed in the Bylaws and are incidental to the office.

Section 4 - Each vice-president in consultation with the president shall be responsible for the affairs of that aspect of the Association for which he was elected. A vice-president designated by the president shall perform the duties of the president in the absence of that officer or in the case of his inability to act, and shall be vice-chairman of the board of directors. Should the president fail to designate a vice-president to perform the duties of the president in that officers absence or in the case of his inability to act, the board of directors shall elect one of the vice-presidents to fulfill the duties of the president. A vice-president may be designated by the president to also act as public relations officer for the Association. A vice-president may be designated by the president to act as the Association’s official representative at meetings or conferences held by other associations.

Section 5 - The secretary shall keep minutes of the meetings and the records of the Association and the board of directors, shall attend to all correspondence, and shall perform such other duties as may be prescribed in the Bylaws and are incidental to this office.

Section 6 - The treasurer shall receive funds of the organization and disburse same under the direction of the board of directors, account to his successor for any balance unexpended, and shall, at the annual meeting, report receipts and expenditures during his term of office. He shall keep the membership and financial records in accordance with sound accounting practice and in such form as will make an annual audit possible.

ARTICLE IV - BOARD OF DIRECTORS

Section I - The number of directors shall be as fixed from time to time in the Bylaws. Until changed, the board of directors shall consist of six directors. The president, each vice-president, and treasurer shall be ex officio members of the board of directors. The president, each vice-president, and treasurer are members of the board only by virtue of their offices and shall serve as board members only while occupying such office. The immediate past president of the Association shall continue to serve on the board of directors with all the rights and privileges thereof, until the annual meeting of the board of directors in the next year. At the 1998 Annual Meeting the terms of all directors of the Board of Directors shall expire and the following shall be implemented:

  1. Two directors shall be elected to serve on each standing committee.
  2. One director for each standing committee shall be elected for a two-year term, and one director for each standing committee shall be elected for a four-year term.
  3. Thereafter, directors whose terms have expired shall be elected at the annual meeting for a four-year term.

Section 2 - The board of directors shall have general charge of the affairs, finances, and property of the Association.

Section 3 - The board of directors shall have the power to fill vacancies in any office or committee or in its own body by appointment, and such appointee shall serve only until the next annual meeting, or until a successor has been elected and shall have qualified.

Section 4 - An annual meeting of the board of directors for such business as may come before it shall be held immediately before, during, or after the annual meeting of members. Special meetings shall be held upon call of the president or any four directors. Notice of special meetings shall be provided to each director by the secretary at least one week prior to the meeting, stating the time and place of the meeting. Anything in these Bylaws to the contrary notwithstanding, notice of any special meeting of the Board need not be given to any director if such notice shall be waived by him in writing or by e-mail before, at or after the meeting, or if such director shall be present at the meeting.

Section 5 - Six members of the board of directors shall constitute a quorum.

Section 6 - An executive committee shall be charged with the transaction of business between meetings of the board. The executive committee shall consist of the president as chairman, each vice-president, the executive director(s) and the treasurer.

Section 7 - The president, with consent of the board, may appoint an executive director and an assistant executive director. The duties of the executive directors shall be specified by the president. The executive directors shall serve at the discretion of the president and the executive committee. The executive directors shall be voting members of the board.

Section 8 - The board of directors shall determine dues for members. The membership at the annual meeting shall have power to override the board and fix the amount of the dues.

Section 9 - Two honorary directors may be elected annually and shall serve for life. Honorary directors serve as advisors to the officers, executive committee, and the board of directors. Honorary directors shall be exempt from annual dues and shall not be entitled to vote at meetings of the board of directors.

ARTICLE V - COMMITTEES

Section 1 - The Association shall have the following standing committees to coordinate the affairs of the Association designated by the committee title:

Each standing committee shall consist of the vice-president elected to that aspect of the Association, two directors from the board of directors, and other members of the Association as may be appointed by the vice-president of the standing committee. The chairperson of each standing committee shall be the vice-president. The two directors from the board of directors elected to each standing committee shall serve as vice-chairpersons of the committee.

Section 2 - Each vice-president may establish and appoint such subcommittees as may be necessary to carry out the business of the standing committee. Subcommittees so established are limited in scope to the affairs of the standing committee and the duties assigned by the vice-president of the standing committee.

Section 3 - The vice-president shall appoint the chairman of each subcommittee and may remove such chairman and abolish the subcommittee at his discretion.

Section 4 - The president shall appoint such other committees as may be necessary to carry out the business of the Association, and shall assign duties to such committees.

Section 5 - The president shall appoint the chairman of each of these other committees, and may remove such chairman and abolish the committee at his discretion.

ARTICLE VI - DUES

Section 1 - Every member shall pay such annual dues as may be fixed by the board of directors or by the members. Members shall pay annual dues by January 15th of each year. No member in arrears on dues shall be considered a member in good standing.

ARTICLE VII - DISBURSEMENTS

Section 1 - All bills shall be submitted to the board of directors for approval or rejection. All disbursements shall be paid by the treasurer.

ARTICLE VIII - RIGHTS OF MEMBERS

Section 1 - Each person unaffiliated with a member club or organization, club or organization becoming a member of the corporation and while continuing to be such in good standing shall have one vote on all questions coming before the members for decision and for election of officers and directors, and shall have equal privileges in the organization.

ARTICLE IX - NOMINATIONS AND VOTING PROCEDURES

Section 1 - Nominations for officers and directors shall be made by a nominating committee appointed by the president or by any member in attendance at the annual meeting of members.

Section 2 - Candidates so nominated shall be presented to the membership for election at the annual meeting. Each officer and director shall be voted on separately by either voice vote or secret ballot. The election of officers and directors shall be by voice vote unless the members at the annual meeting of members determine by majority vote that a secret ballot shall be cast.

ARTICLE X - INSTALLATION OF OFFICERS AND DIRECTORS

Section 1 - Officers and directors elected at the annual meeting of members shall take office at once.

ARTICLE XI - AMENDMENTS

Section 1 - Amendments to the Bylaws may be proposed by any member in good standing.

Section 2 - The Bylaws may be amended by a majority vote of the board of directors, providing that such amendments have been first submitted in writing to all the members of the board at least ten days before the meeting.

ARTICLE XII - FISCAL YEAR

Section 1 - The fiscal year shall be from January 1 through December 31 in any given year.

ARTICLE XIII - ORDER OF BUSINESS

Section 1 - The order of business of the annual meeting of members shall be as follows:

After the president has called the meeting to order:

  1. Introduction of guests, members, and new members
  2. Reading of the minutes of the previous meeting of members and their approval
  3. Financial report by the treasurer
  4. Reports of special committees
  5. Unfinished business
  6. New business
  7. Nominations and election of officers and members of the board of directors
  8. Announcements
  9. Adjournment